Chief Joseph Gem and Mineral Club Bylaws
.Article I – Name
CHIEF JOSEPH GEM & MINERAL CLUB
Article II – Purpose
The purpose of the Club shall be to (1) promote the education of mineralogy and geology, (2) encourage the collecting of rocks and minerals, (3) provide field excursions to mineral collecting areas, and (4) promote interest in lapidary work.
Article III – Membership
Section 1: Membership shall be open to all persons interested in the scientific, aesthetic, or practical study of rocks and minerals.
Section 2: A copy of the current Bylaws shall be made available to all members
Section 3: The body of the club shall have the power to terminate the membership of any member whose conduct is considered detrimental to the welfare of the Club.
Section 4: There shall be three types of memberships:
- Individual
- Family – one or two adults with/without children
- Day members – Those who pay to join for one day and accompany the Club on an outing.
Article IV – Officers
Section 1: The elected officers of the Club shall be President, Vice-president, Secretary, and Treasurer. They will constitute the Executive Board. The majority must be present to conduct business.
Section 2: No person shall hold more than one elective office at the same time.
Section 3: In the event of the permanent absence of an officer power shall pass from President to Vice President to Secretary to Treasurer. The officer shall have the option to call for an immediate election. In the event of a temporary absence the chain of command is President to Vice President to Secretary to Treasurer. Assistance may be requested by any of the officers of the Executive Board to conduct the meeting.
Section 4: Officers shall be nominated and elected at the October meeting to take office at October meeting of the same year.
Nominations for Officers shall come from the floor during the October meeting.
Section 5: If more than one person is nominated for an office, there shall be a secret ballot consisting of a piece of paper and pencil for each club member in good standing to write the name of the nominee of their choice.
Article V – Duties of the Officers
Section 1: The President shall preside at all meetings of the Club and of the Executive Board and shall perform all duties pertaining to that office including appointment of all committees as needed.
The President keeps a list of all members in good standing.
Section 2: The Vice President shall perform all duties of the President during the absence or disability of the President.
Section 3: The Secretary shall keep a record of all meetings of the Club and of the Executive Board, keep a list of all members and take the minutes at each meeting. The Secretary will have published the minutes of the previous club meeting in the Club newsletter.
Club members will be asked by the President to report any discrepancies at the following meeting for correction,
The publisher of the hard copy of the newsletter will produce, address, stamp and mail the minutes and articles of interest to members in good standing who do not have email addresses.
Section 4: The Treasurer shall collect all dues, take charge of all funds of the Club, make disbursements as directed by the Executive Board or by a vote of the membership, and give an oral report of all financial activity since the last report.
The Treasurer keeps a list of all members in good standing.
Article VI – Fees and Dues
Section 1: Annual dues of all members shall be set by the consent of a quorum majority of the voting members present at the regular scheduled meeting in September. Membership fees are due during the September meeting.
Section 2: Special levies may be assessed by the President to be ratified by a majority of the members present at a regular Club meeting.
Article VII – Meetings
Section 1: Regular meetings of the Club will be determined by the officers for the 2018 season and published in the Club minutes. Any changes to the schedule shall be published via gmail.
March Meeting will be the first Wed of the month and then revert to the second Wed of the month starting in April. Meetings will be at the Omak Elks. 5:30 no host dinner 6:30 business meeting.
Section 2: There shall be one (1) regular business meeting per month. The president may call additional meetings as needed. There will be no scheduled meeting in January or February.
Section 3: Proposed extraordinary expenditures shall be discussed and may be tabled until the next business meeting when they may be taken from the table for further action.
Section 4: Robert’s Rules of Order shall be followed at all business meetings. The President will keep possession of the Robert’s Rules of Order book and will pass it onto the succeeding President. Any member of the club may check the book upon request during a regularly scheduled business meeting.
Article VIII – Amendments to By-Laws
Section 1: Proposed amendments shall be made at a regular scheduled meeting.
Section 2: All proposed amendments shall be published in the Club newsletter and may be voted on at the meeting following publication. There are no scheduled meetings in January and February of each year.
Article IX – Definitions
- Majority – greater than 50%
- Quorum – the President or Acting President and ten or more members
- Members in Good Standing – dues are paid up to date
Article X – Dissolution Clause
In the event of dissolution of this Club, distribution of any funds/assets after payment of any indebtedness shall be decided at the time of the dissolution by the members present.